No.9 Updating the Schedule Using Progress and Logic

No.9 Updating the Schedule Using Progress and Logic

The importance of using progress and logic for updates in a project schedule cannot be overstated. The Project Management Institute (PMI) and the Association for the Advancement of Cost Engineering International (AACEI) both stress the importance of using progress and logic when updating project schedules.

Progress refers to the actual physical work that has been completed on a project. It is important to track progress in order to accurately update the project schedule. For example, if a project is behind schedule, it may be necessary to accelerate work in order to meet the project deadline. On the other hand, if a project is ahead of schedule, it may be possible to slow down work in order to reduce costs.

Logic refers to the relationship between different tasks in a project schedule. It is important to ensure that the logic in a project schedule is correct in order to ensure that the schedule is accurate. For example, if task A is dependent on the completion of task B, it is important to ensure that task B is completed before task A can begin.

PMI states that "Monitoring progress and updating the project schedule is an ongoing process that helps ensure that the project is completed on time, within budget, and to the satisfaction of the stakeholders". AACEI also emphasizes the importance of using progress and logic in order to ensure that project schedules are accurate and reliable.

In order to use progress and logic effectively when updating project schedules, it is important to have a clear understanding of the project scope and objectives. Project managers should also be familiar with the tools and techniques that are used to monitor progress and update project schedules, such as critical path analysis and earned value management.

Moreover, it is important to have a systematic process in place for monitoring progress and updating the project schedule. This should include regular meetings with project team members to review progress, identify any issues or risks that need to be addressed, and make any necessary adjustments to the project schedule.

In addition, project managers should also be prepared to make changes to the project schedule as needed. This may involve adding or removing tasks, adjusting task durations, or making other changes as needed to ensure that the project stays on track.

It is also important to communicate schedule updates and changes to all stakeholders, including project team members, clients, and any other parties involved in the project. This will help to ensure that everyone is aware of the current status of the project and any changes that have been made to the project schedule.

In conclusion, the use of progress and logic when updating project schedules is essential for ensuring that projects are completed on time, within budget, and to the satisfaction of stakeholders. PMI and AACEI both stress the importance of using progress and logic in project scheduling, and project managers should be familiar with the tools and techniques used to monitor progress and update project schedules. By having a clear understanding of the project scope and objectives, a systematic process in place for monitoring progress, and being prepared to make changes to the project schedule as needed, project managers can effectively use progress and logic to ensure that their projects stay on track.